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Doc Designer

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You can use the Doc Designer to create a new template or modify the default templates provided by Unleashed. Once you create a new template or duplicate an existing template, the Template and Toolbox tabs will be displayed and you can use the advanced features to customize your templates for the following documents:

  • Purchase Orders
  • Supplier Returns
  • Invoices: If you do not have Order Management enabled, then all invoicing options are disabled and you cannot access them in the Doc Designer.
  • Picklists
  • Combined Picklist
  • Ship Notes
  • Packing Slips
  • Sales Quotes
  • Sales Orders
  • Credit Notes
  • Assemblies
  • Warehouse Transfers
  • Labels: For more information about creating Label templates and printing labels, see Label Printing.
  • Commercial Invoices (see International Commerce Codes)

Note:

  • When Order Management is enabled, the Packing Slip template is disabled and two additional templates Ship Notes and Picklists are available.
  • You can view outstanding items that need to be shipped and invoiced on invoice printouts. For more information, see Changes - 13th June.
  • You can copy an invoice template and save it as a Sales Quote template. 
  • The Order Type component prints the report based on the order status. For example, a Parked, Placed or Back-ordered order will print a Tax order and a Quote status will print a Quote order.

Doc Designer Tutorial 

Creating a New Template 

  1. Go to Settings | Doc Designer and select the template you want to create.
  2. On the Document tab, click New.
  3. Specify a name and then click Create. This will create a blank template page for you in which you can then create drag and drop your fields as required from the "Toolbox" tab.

Customizing the Default Template

  • When using the Doc Designer - Unleashed provides you with some default templates which cannot be changed. In order for you to customise the document to suit your requirements, you simply need to Duplicate one of the Default Templates. Please see below an example of Duplicating an Invoice document type: 

 

  • This will then provide you with the chance to create your own template name: 

 

 

  • Once you have entered in a name, select "Create". 
  • You will then have options to customise your document and to drag and drop the fields you require from the "toolbox" tab into the document layout on the left hand side. 

Template tab

  • You can select the default font name and size which will be used for all components in the template.
  • To print serial or batch numbers on sales orders, invoices, ship notes, picklists, assemblies, packing slips, and warehouse transfers, you can select the Include Serial Numbers or Include Batch Numbers checkboxes. These are enabled by default for ship notes and picklists.
  • Paper Size - A4 or Letter
  • Orientation - Potrait or Landscape.

Toolbox tab

The Toolbox tab contains all the different components and data fields you can add to the document. You can drag and drop them on the template. You can then re-size and arrange them according to your preferences. Once a component has been added to the document, you can customize it by clicking on it and navigating to the Component tab on the right. This contains specific fields related to the component that you can customize. 

  • Text - Text field that you can create and customize. These are typically used as labels.
  • Grid - Grid component which contains all information pertaining to a document; i.e. Invoices will have Invoice Line Grid (and Remaining Lines Grid), Orders will have the Order Lines Grid and Purchase Orders will have a Purchase Order Lines Grid and the Charges grid. The Charges grid is available on the Sales Order, Sales Invoice, Credits and Quote templates.
  • Company Logo - Use this component to add your company logo.  
  • Image - Image component you can use to add upto four images.

The rest of the components you can add depends on what type of document you are working on and will typically contain:

  • Company Data - Company name, phone numbers and addresses.
  • Other Data
    • You can add Page Number, Header and Footer controls.
    • Payment details, order date and other information related to the transactions.

Component tab 

The Component tab is available for the grid areas on all templates.

  • The Type and Grid Name fields are read-only.
  • You can select the required column settings in the Column Control area.
  • The fields available in Column Control will change based on the selected template. 
  • Click on the column you want to include in your document and select the Visible check box.
  • You can include upto three attribute values.
  • You can specify Border style, width, and color values.

Printing Serial and Batch numbers

To print your serial and batch numbers on orders, invoices, picklists, packing slips and ship notes, tick the options on the template tab.

Note that this option prints the serial and batch numbers on a separate page.  To print your serial and batch numbers and batch expiry dates with your products (inline as opposed to a separate page), see below.

To print your serial and batch numbers and batch expiry dates "inline", select the appropriate LinesGrid on your order, invoice or picklist template and scroll through the column control to "SerialNumbers" and "BatchNumbers".

Check the "Visible" box against these columns.

To print the batch expiry, check the box alongside "Show Batch Expiry"

Example result:

Importing/Exporting Document Templates

You can easily import/export your custom document templates from one Unleashed Account to another. You can import or export Doc Designer templates in .json format only.

 

Import

  1. Go to the Document tab.
  2. In the IMPORT TEMPLATE area, drop or click to upload the .json file.
  3. The uploaded template can be accessed from the Template Name drop-down list.

Export

  1. Go to the Document tab.
  2. Select the template you want to export.
  3. Click Export. The template will be downloaded in .json format.

Previewing Document Templates

  • Select the Preview tab and click on the document to preview the document as you create it.
  • If you want a copy of the PDF version, click PDF Preview.
Please note - the "Preview" function works best if you have created the transaction to be used in the template.  If you don't have any transactions, the preview will use some dummy data that is unrelated to your system.

Publishing Document Templates

Once you have customized your existing template, you can publish the changes.

  1. Modify your template as required.
  2. Click Publish. You will only be able to view the new modified template in your printed documents after you publish them.
  3. To start over, click Discard Draft.

Deleting Document Templates

You can delete a duplicate template even if it has been used before.

  1. Select the template and click Delete. A warning message appears asking you to confirm the deletion if it is linked to an existing transaction.
If you delete a template, the linked transactions will use the default template!
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