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International Commerce Codes

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About International Commerce Codes

You may be required by your customs department to produce a commercial invoice when sending goods internationally.

To assist you with this, we have a configuration option called "International Commerce Codes" under Settings | Organization | Company | Configuration:

Don't forget to click "Save" after toggling the option ON or OFF

When this setting is toggled on, the following fields will appear on your Product and Shipment pages:

Your Product Attributes:

International Commerce Code:  A 6-14 digit code that Customs authorities use to identify goods that are sent/received internationally.  Also known as "Commodity Code", "Harmonized Code", "HS Code" or "Tariff Code"

If using Excel or another spreadsheet program, make sure that your column for the international commerce code is formatted as TEXT or the leading 0 will disappear.

Customs Description:  A simplified description of the product to appear on a commercial invoice

Country of Origin:  The country where the product was manufactured

Supplementary Unit:  Supplementary units are used for customs purposes for goods when a more appropriate measure is required.  Select the associated measure (if required) from the dropdown list.  Note that supplementary units are not currently used anywhere in Unleashed, but will be used when additional customs reporting is developed.  This is a non-mandatory field.

Click here for a table of supplementary units and descriptions

This detail can be bulk uploaded in the standard manner.  Note that standard validation applies to these fields.  If an invalid country or supplementary unit is supplied, the row will not be imported and an error message will be generated.  If you are unsure of the accepted values, refer to the drop-down lists on any Product page, or leave the field blank, import the product, and update it manually via the Product page.

Your Company Attributes:

ECONOMIC OPERATORS REGISTRATION AND IDENTIFICATION (EORI) NUMBER

 

Add your EORI number (Shipper's EORI) to your Company or, in the case where you have offshore warehouses, add it to the Warehouse details page.  If no EORI number is located for a Warehouse, then the Company EORI number will be used.

  

The Shipper's and Receiver's EORI numbers are available for use in the Commerical Invoice template under the Commercial Invoice Data component.

Your Customer's Attributes:

ECONOMIC OPERATORS REGISTRATION AND IDENTIFICATION (EORI) NUMBER

 

Add your Customer's EORI number (Receiver's EORI) to your Customer record.  In the case where you might be shipping to a 3rd party with a different EORI number, simply overwrite the number on the Sales Shipment page.

    

Your Supplier's Attributes:

ECONOMIC OPERATORS REGISTRATION AND IDENTIFICATION (EORI) NUMBER

 

Add your Supplier's EORI number to your Supplier record.  This will pre-populate to the Purchase Order and to any associated Supplier Returns.  This field is overwriteable.

With respect to Sales, the Shipper's and Receiver's EORI numbers are available for use in the Commerical Invoice template under the Commercial Invoice Data group.

With respect to Purchases, the Supplier's EORI Number is available in the Supplier Data group.

Shipment Attributes:

Incoterm:  International Commercial Terms (In-Co terms) defines the respective obligations, costs and risks involved in the delivery of goods from the seller to the buyer

Nature of Transaction:  Nature of Transaction Code (NoTC) indicates the type of transaction being declared

Commercial Invoice Template:  Defaults to Unleashed supplied commercial invoice.  If you have created your own version of the commercial invoice, select it here.

Commercial Value:  This field will pre-poulate with the undiscounted product unit price multiplied by the order quantity.  The amount can be changed to reflect the commercial value.

Doc Designer fields:

Available via the Commercial Invoice Template:

Available via the Purchase Order and Supplier Return Template:

Commercial Invoice:

When the International Commerce Codes option is toggled on, the option to print a Commercial Invoice will be available from the Sales Order or Sales Shipment via the Print button or the individual and bulk action cogs from the View pages:

Use the Unleashed provided Commercial Invoice template, or duplicate the template via Doc Designer and design your own as you would for any template.

To design your own Commercial Invoice, navigate to Settings | Doc Designer | Commercial Invoices and duplicate the "Default Commercial Invoice".  You can then change the layout to suit.  Since the Sales Shipment will automatically use the default commercial invoice, you may want to make your new template the default by checking the "Default" box against your template name.

The example below is from the Unleashed "Default Commercial Invoice":

How to Create Commercial Invoices Video

Supplementary Units:

The table below lists all current supplementary unit values with their descriptions.  Use the "Unit Value" column for product imports.

Unit Value Unit Description
c/k Carats (1 metric carat = 2 × 10-4 kg)
ce/el Number of cells
ct/l Carrying capacity in tonnes<1>
g Gram
gi F/S Gram of fissile isotopes
GT Gross tonnage
kg C5H14ClNO Kilogram of choline chloride
kg H2O2 Kilogram of hydrogen peroxide
kg K2O Kilogram of potassium oxide
kg KOH Kilogram of potassium hydroxide (caustic potash)
kg met.am. Kilogram of methylamines
kg N Kilogram of nitrogen
kg NaOH Kilogram of sodium hydroxide (caustic soda)
kg/net eda Kilogram drained net weight
kg P2O5 Kilogram of diphosphorus pentaoxide
kg U Kilogram of uranium
kg 90 % sdt Kilogram of substance 90 % dry
1,000 kWh Thousand kilowatt hours
l Litre
l alc. 100% Litre pure (100 %) alcohol
1,000 l Thousand litres
m Metre
m2 Square metre
m3 Cubic metre
1,000 m3 Thousand cubic metres
pa Number of pairs
p/st Number of items
100 p/st Hundred items
1,000 p/st Thousand items
TJ Terajoule (gross calorific value)
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