When a Purchase Order (PO) is in an open status, e.g. Parked or Placed the PO's details and order lines can be updated or edited to re-align with your requirements from the Supplier. 

To edit a Parked or Placed PO

1. Navigate to the open PO, from either the global search, View Purchases page, Supplier's record (Orders tab) or Product's record (References tab).
   
   

2. Any field shown at the top of the PO, apart from Supplier Code or Supplier Name, can be edited. Similarly, the Comments field at the bottom of the PO can be updated at any time.
   
   

3. Add external documents or files to the open PO by clicking on the Attachments tab and uploading the files from your device or attaching an uploaded file to the transaction. For more details, see File Library.
   
   

4. Once all changes have been made to the PO, click Save in the top right corner of the page.

To edit the products, prices or quantities of an open PO

1. Go to the Order Lines tab of an open PO.
   
   
2. Remove an existing order line by clicking on the bin icon on the far right of the product's line. 
   Alternatively, tick the checkboxes available on the left of each order line, hover over the Action Cog in the header and select Delete, to remove multiple order lines in bulk.
   
   
3. Add new order lines by filling in the *Product, *Quantity and Price fields available in the Order Lines tab and click Add.
   
   
4. Update existing order lines by clicking on the field you want to edit of the product's order line. The fields available to edit on an existing order line are:
   
   • Delivery Date
   • Order Quantity
   • Unit Price
   • Discount
   • Disc. Price
   • Costing Total
   • Line Comments (speech bubble icon)
     
     
5. Rearrange the how the order lines are listed in the PO by ticking the order line's check box and selecting Move Up or Move Down in the Action Cog. You can move multiple products at once by ticking multiple product lines and the action will move all selected up or down by one space. 
   
   
6. Once all edits and updates have been made to the order lines of your PO, click Save in the top right corner.

NOTE: Once a PO has been receipted, the only fields available to edit prior to completing are: 

• Supplier Reference
• Address fields
• Order Date
• Delivery Date
• Cost Lines
• Comments