For products that do not hold physical stock and therefore do not require the management of any inventory, set it as a Never Diminishing type. The product will then allow you to setup default  descriptions, costs and sell prices for auto-population in future transactions, without impacting your Stock On Hand (SOH) quantities or values. 

Create a new product as Never Diminishing 

1. From the main menu, select the Inventory, Products and click on Add Product.
   
   
2. Provide a Product Code and Description for the service or charge being added.
   
   
3. In the Type section, under the Details tab, enable the Never Diminishing option by clicking on the toggle (to green).
   
   
   
4. Click Save in the product record and the product will be saved without any requirement for inventory or stock on hand. 
   

For more details, see Never Diminishing Products.

Update a product to Never Diminishing

Products that historically have held or managed SOH in Unleashed can be updated to be Never Diminishing, provided the following requirements are met:

• The product currently has no SOH in any warehouse.
• The product is not allocated to any open transactions e.g. incomplete Sales Orders, Purchase Orders, Stock Adjustments, Assemblies or Warehouse Transfers. 
• The product is not saved as an Assembled product and does not have it's own Bill of Materials (BOM). 

To edit an existing product and set it as Never Diminishing:

1. Open the product record and confirm it currently has no SOH.
   
   
2. Navigate to the References tab and confirm there are no open transactions for the product. Either complete, delete or remove the product from open transactions as appropriate. 
   
   
3. Navigate to the Production tab and confirm the product doesn't have it's own BOM, obsoleting it if necessary. 
   
   
4. In the Details tab, under Type toggle on the Never Diminishing setting and Save. 

Once a product's saved as Never Diminishing the Inventory and Transaction tabs will no longer be available in the product's record, but it's transactional history will be available to view in the References tab. Similarly, all historic transactions from when the product held and moved SOH will populate in reports such as the Transaction Enquiry.

Accounting for Never Diminishing Products

If integrated with an accounting provider, such as Xero, Quickbooks or Access Financials you can set a Purchase Account and an Expense Account from the fields that will be displayed in the Details tab.

• The Purchase Account allocated will be updated when the Never Diminishing Product (NDP) is included on a completed Purchase Order. 
• The Expense Account allocated will be updated when an NDP is included as a component on an Assembly or sold on a Sales Order.
• If the NDP is included on a Bill of Materials (BOM), you can allocate an Expense Account for the specific BOM that will override the product's allocated Expense Account.