Negative stock is a function of Unleashed that can be activated at the discretion of the user. Opting to active negative stock has far-reaching impacts on your account. It will effect the accuracy of your average landed price and margins for products that have gone into negative figures. This is due to the fact that stock sold from a negative stock on hand will be using the current average landed price for that products. When stock is ordered, costed, and receipted this will create a new average landed price, however completed orders will be using historical information. This means that if stock is receipted at a different cost, and is used to fulfill an invoice created from negative stock, the previous average landed price will be used. Users need to be aware that this can cause less accurate margin reporting. Those not requiring negative stock functionality are advised to leave this feature unactivated.

• To begin using Negative Stock in your Unleashed account simply login to your account as normal.
• From Settings  |  Company  |  Invoicing you can access the 'Allow Negative Stock' checkbox.

Choosing to activate negative stock has a permanent effect on your account. You may wish to seek the advice of a partner before deciding to do so.

Once you have selected the checkbox and pressed OK for the warning dialogue box you must save your selection.

From this point you are able to sell products that you do not have on-hand. This lets you receive payment before the receipt of incoming stock, and do pre-orders. Also, this fills many users needs regarding back order capability. The specific requirements of your business are best discussed with an Unleashed partner.

When a sale will result in a negative stock value the system will issue you a warning, and this has an effect on the accuracy of your average landed price and margin.

When adding a line that will result in negative the below message will display, this requires no confirmation.

When add is clicked the following message will appear. Clicking OK is necessary to add the line.

When completing the invoice with negative stock a confirmation is required. Clicking OK will allow the invoice to be completed.

This completes your invoice, and if applicable sends the invoice to Xero.

More information about the potential ramifications of activating Negative Stock can be found in our Release Notes here.