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Backorder for Receipting
Support Desk
asked this on February 04, 2011 12:30
Could you please tell me how to receipt against a back order?
For example, the Purchase order is for 100 items, but only 20 arrived, how do I account for that? Other than editing the original PO and create a new PO (which is really silly)
Many thanks
Aaron
Comments latest first
Hi Graeme,
This question was from a while ago and we have since implemented the ability to split receipt a purchase order. If a supplier does not send the full amount you ordered then you can adjust the quantities received when receipting it in. This will then create another purchase order with reference to the original one detailing the stock that is still on order.
Take a look at HERE for more information.
Kind Regards
Matt
I agree with Aaron, in that most places I have worked at it is unusual to receive everything on the Purchase Order, and thus the balance is either cancelled or remains on back order with the supplier. For any company that receives a lot of deliveries each day, it would be a nightmare to have to re enter the stock backordered.
This is a normal feature of all other software I have used, and would suggest iot should be a priority to introduce.
Cheers
Graeme
Hi Mark (et al)
It seems like using negative stock to part receipt a PO would be a sledgehammer to crack a nut.
Since you "recommend strongly that the original purchase order is edited to match what is received, and a new purchase order is raised for outstanding stock" it would seem sensible to make that operation as automated as possible. A very tedious thing for a retailer to have to go on creating new PO's for every "failure" of his supplier to deliver all items on the PO in one consignment. A high proportion of our suppliers do partial shipments to us, as do we to many of our retail customers. This functionality - and ease of use - would be very important to us!
Looking forward to hearing on this!
Thanks
Harry
you mention that we will be able to backorder a PO with your new negative stock feature...however i see no reference here: http://unleashedsoftware.zendesk.com/entries/459413-negative-stock
is there a different manual available?
BTW - i dont think i will use negative stock for POs, i would prefer to part receipt same PO several times
Backordering would be related to a sales invoice. Backordering in the traditional sense of having lines 'unsupplied' on an invoice / PO is something we may consider for future development based on demand. Currently our market research is telling us that companies more or less just need the ability to sell goods and go into negative stock, which is the functionality now released in Unleashed.
Regards,
Mark
Hello Aaron,
Thank you for your question.
Unleashed has been built on industry best practises for inventory control. A backorder represents a failure from a supplier to fulfill an order, and leads to many complications. Having only the stock on hand that you ordered avoids potential nightmares come auditing time, and helps ensure an accurate picture of the current state of your stock. We recommend strongly that the original purchase order is edited to match what is received, and a new purchase order is raised for outstanding stock.
There are ways of using the upcoming negative stock functions in the system to receipt stock in the system before it is physically received, however we only recommend practises that will maintain accuracy in your stock reporting. Negative stock is to be released soon, which will help your situation.
Hope this finds you well,
Mark.