Up until now the policy of Unleashed for handling split receipts of Purchase Orders was best described as a 1:1 ratio. What you ordered, and what you received, had to match, precisely. We understand that we do not live in a perfect world where Suppliers always fully fulfil orders, which arrive perfectly on-time and all at once. Therefore, we have added split receipting capabilities to the software. Nothing is different about the ordering process, up until the Receipting stage.

You can now go line by line, adding the quantities you have up until now received of a placed Purchase Order.

The receipt quantity field will automatically default to match your ordered quantity.

As soon as you choose a receipt quantity lower than your ordered quantity, by overwriting this field, your option to Receipt the Purchase Order becomes greyed out, and you can instead Split the PO.

This will produce a Purchase Order Receipted message at the top of the screen, but you will see that in your Purchase Order List, under a Parked status, the same PO number, but with a /1 suffix. This lets you update the remaining quantities on the PO, if for example the supplier cannot provide the full amount of the remaining quantity. Selecting the second part of the split purchase, marked with a /1, from the Receipting screen dropdown, you can further split the PO if required.

One important function to note, is how Unleashed treats the costings assigned to a purchase order that is being split. When costs have been added in the Costings screen, when the Split button is clicked on the Receipts screen, the below message is displayed.

It’s important to note that whatever costs have been added to the PO, will by default apply to the receipted quantity nominated. If freight costs are pre-paid, or are otherwise non-unit derived, then this is going to accurately reflect the cost of acquiring that stock. Unit-derived costs will need to be updated to match the cost attributed to receipting the current amount. Costs for subsequent receipts from the PO can be added before receipt.